Word 2000 Essentials

Is this course for you?

This course covers the topics required to complete the Microsoft Office User Specialist Core syllabus. It is a comprehensive introduction to using Word 2000 and is an excellent grounding for anyone wishing to use Word effectively.

This course assume that you know the basics of Windows. You do not need to be an expert, but you will find it useful to have at least some previous experience - or use our PC Foundation course first. The course includes the following elements:

Lesson 1: Introduction Lesson 15: Special effects 2
Lesson 2: Opening and saving documents Lesson 16: Tabs
Lesson 3: Finding documents Lesson 17: Bullets and numbering
Lesson 4: Toolbars, menus and Help Lesson 18: Headers and footers
Lesson 5: Editing with Word Lesson 19: Find and replace text
Lesson 6: Enhancing documents Lesson 20: Go To and Browse
Lesson 7: AutoFormat, Themes, Document Map Lesson 21: Tables
Lesson 8: Printing and previewing Lesson 22: Pictures and Clip Art
Lesson 9: Page Setup Lesson 23: The Clipboard and Paste Special
Lesson 10: Spelling and grammar Lesson 24: E-mail and web pages
Lesson 11: Templates and Wizards Lesson 25: Web Page Wizard
Lesson 12: Sections and column layouts Lesson 26: Custom web pages
Lesson 13: Envelopes and labels Lesson 27: Drawing
Lesson 14: Special effects 1 Lesson 28: WordArt
Pre-defined curricula What you will need to enrol

Lesson 1: Introduction top list 
Learn how to... Tutor's summary
  • Start the Microsoft Word application
  • Find your way round the Word window
  • Use the window control buttons
  • Type simple text
  • Print from the Print toolbar button
  • Exit Word without saving text
    		•  Welcome to the first lesson in this course on Microsoft Word 2000. This course covers the topics required to complete the Microsoft Office User Specialist syllabus. Word 2000 is one of the Office 2000 collection of application programs designed to help you streamline a wide range of your office or business activities. In this lesson we look at the basics of how to start up Word, find your way around the work area, enter basic text, print a copy of it and exit Word. This course assume that you know the basics of Windows. You do not need to be an expert, but you will find it useful to have at least some previous experience. Our own course on Windows is a good starting point if you are a complete beginner.

    Lesson 2: Opening and saving documents top list 
    Learn how to... Tutor's summary
  • Open a document
  • Use the Places bar
  • Insert the date
  • Save and exit
  • Use the Save options
    		•  As you create your own documents, you will need to save them on disk, and Word has several different save options. Once saved on disk you wil want open them again to make changes or print more copies. In this lesson we look at opening documents from a specific folder and the different save options.

    Lesson 3: Finding documents top list 
    Learn how to... Tutor's summary
  • Change the view for the Open dialog box
  • Look at file properties
  • Sort the icons
  • Use the Up One Level button
  • Display files of a particular type
  • Use the Find option
    		•  As you start creating more documents you will need to organise your work on disk. Although you can keep all your work together in one main folder, it is probably more useful to have different folders for different kinds of work. That means you will need to be able to find the file you want to open. So in this lesson we look at the features available from the Open dialog box, which help you find and identify files.

    Lesson 4: Toolbars, menus and Help top list 
    Learn how to... Tutor's summary
  • Display the Standard and Formatting toolbars
  • Control how the toolbars appear on the screen
  • Use ScreenTips to identify toolbar buttons
  • Use the Office Assistant to look up topics
  • Change the Office Assistant appearance
  • Change the Office Assistant options
  • Turn off the Office Assistant
  • Use Autotext as you type
    		•  Word will help you by displaying ScreenTips when you point at the toolbar buttons and other items, so you can check you have the right one. You can also control how the toolbars and menus appear on your screen, to suit the way you work. You can use the Office Assistant to open the Word Help window and display information about different topics. You can change the Office Assistant appearance and control the type of information it gives you. The Office Assistant can guess help topics and make suggestions about the type of work you are doing with hints, tips and other messages while you are working with Word.

    Lesson 5: Editing with Word top list 
    Learn how to... Tutor's summary
  • Control the Word application window
  • Switch between Normal and Print Layout view
  • Move the insertion point
  • Inserting and deleting text
  • Undoing an action
  • Select different amounts of text
  • Use Copy, Cut and Paste
  • Move text with 'drag-and-drop'
  • Print using the Print toolbar button
    		•  You can create very sophisticated documents using Word 2000 and view them in different ways, but it all starts from the basics of simple text editing. In this lesson we concentrate on inserting and deleting text, which involves using different methods for selecting text. Finally we look at simple Cut, Copy and Paste techniques.

    Lesson 6: Enhancing documents top list 
    Learn how to... Tutor's summary
  • Display the toolbars
  • Use the Bold button
  • Select another font
  • Change the text alignment
  • Indent text
  • Use preset styles
  • Use the click-and-type feature
    		•  Once you have your basic text safely saved in a Word document, you can start trying out ways to make it look more interesting. The quickest way is using Word's Standard and Formatting toolbars for applying text and font affects and controlling where the text appears on the page.

    Lesson 7: AutoFormat, Themes, Document Map top list 
    Learn how to... Tutor's summary
  • AutoFormat a document
  • Add a Theme
  • Use the Document Map
    		•  When you start a new document, you base it on a template which controls how the document will look. You can enhance the text manually be defining fonts, sizes and so on, but a quicker way is with the AutoFormat feature. Word recognises the structure of a document and applies present styles to each part of the text. Word also has a range of colour themes which add colour and backgrounds to documents you want to view on-screen instead of as a printed document. Finally we look at the Document Map view which is useful for navigating around the document.

    Lesson 8: Printing and previewing top list 
    Learn how to... Tutor's summary
  • Preview a document
  • Select Print Layout view
  • Control how a document is printed
  • Control how much information appears on each sheet
    		•  Despite the increasing use of electronic mail and the Internet, you will still need to print some documents out on paper. You can preview your document before printing and choose which parts you want to print. You can select the number of copies and collate them in proper binding order, as well as control how much information is to appear on each sheet of paper.

    Lesson 9: Page Setup top list 
    Learn how to... Tutor's summary
  • Preview multiple pages
  • Select paper size and orientation
  • Control page margins
  • Select a paper source
  • Change the units of measurement
    		•  So far in the course we have been working on prepared documents which were created using pre-set page layouts from the document templates. These assume a standard paper size, margins, measurement units and so on. In this lesson we look how to set up your documents with custom layouts.

    Lesson 10: Spelling and grammar top list 
    Learn how to... Tutor's summary
  • Correct spelling mistakes
  • Correct grammar
  • Use the AutoCorrect feature
  • Use the thesaurus
    		•  Spelling checkers have been around for a long while, but you still had to remember to use them. Word brings a new level of sophistication to spelling checks, because it can check as you type. It can underline spelling and grammatical errors and suggest corrections. You can also use the AutoCorrect feature to automatically correct common typing errors. As well as the built-in dictionary Word also has a thesaurus which you can use to look up alternatives to selected words and insert them in the document.

    Lesson 11: Templates and Wizards top list 
    Learn how to... Tutor's summary
  • Preview document templates
  • Use the Letter Wizard
    		•  Every document you create with Word is based on a template of some kind. Even the Blank Document template contains settings for paper size, fonts, styles and so on. Some of the template icons are called Wizards. These 'automatic helpers' guide you through a set of steps which enable you to create more complex documents. You can set up your own templates, but it is worth having a look at the ones provided with Word - they will save you a lot of work if you use them as a starting point.

    Lesson 12: Sections and column layouts top list 
    Learn how to... Tutor's summary
  • View page breaks in Normal and Print Preview views
  • Show and hide formatting marks
  • Understand the formatting marks
  • Insert section breaks
  • Set up a multi-column layout for a section
  • Edit column layouts
    		•  So far, we have been working with documents which have the same format for each page. However, you can break a document up into sections and use a different format for each one. This enables you to create specialist layouts such as a newspaper. This allows you to have a banner headline at the top of the page and a multi-column layout underneath it. In this lesson we look at inserting section breaks, and setting a 2-column layout for part of a page.

    Lesson 13: Envelopes and labels top list 
    Learn how to... Tutor's summary
  • Create an envelope
  • Use the electronic address book
  • Add a return address
  • Control the envelope format
  • Control how the envelope is printed
  • Add the envelope to a document
  • Print labels
    		•  Word can recognise the format of an address in a letter and use it to automate the process of creating envelopes. You can control the envelope format, and even add it to the document and save it ready to print later on. You can also print sheets of address labels - either from a mailing list or print the same address on each label.

    Lesson 14: Special effects 1 top list 
    Learn how to... Tutor's summary
  • Modify a style
  • Add font effects
  • Change line spacing
  • Use the Format Painter
  • Change character spacing
  • Align text vertically
    		•  You can apply font effects using the pre-set Styles, or with the Formatting toolbar buttons. You can also access more special effects from the Font dialog box. Similarly, you can control how paragraphs appear by changing the line, paragraph and character spacing, as well as change the vertical alignment for a document. Once you have applied a range of effects to one piece of text, you will want to apply them to other parts of the document. Instead of setting up a custom Style, the quick way is with the Format Painter.

    Lesson 15: Special effects 2 top list 
    Learn how to... Tutor's summary
  • Insert superscript text
  • Insert a symbol
  • Highlight text
  • Add borders and shading
  • View a document as a web page
    		•  This lesson follows on from the previous one where we look at more special effects you can add to a document. When you are designing documents you need to think about how it is to be viewed - will it be printed on paper or viewed only on screen. Word has special effects for web page documents which cannot be printed - and you can see how these look by switching to Web Page view.

    Lesson 16: Tabs top list 
    Learn how to... Tutor's summary
  • Use the default tabs
  • Set custom tabs
  • Display the Ruler
  • Set and clear tabs from the Ruler
    		•  Tabs are useful when you need to key in columns of figures or text. You use the Tab key on the keyboard to jump to preset positions, so your columns are lined up in the same place. You can set custom tabs for selected text, to control where the columns appear across the page, change the tab alignment and set other effects like leader characters. In this lesson we look at setting custom tabs from the dialog box and from the Ruler.

    Lesson 17: Bullets and numbering top list 
    Learn how to... Tutor's summary
  • Add bullets and numbers to a list
  • Apply outline numbering to a document
  • Switch off outline numbering for a paragraph
  • Increase and decrease indents
  • Repeat an action
  • Use the Undo and Redo buttons
    		•  When you are creating lists, you can make them stand out from the rest of the document by adding special 'bullet' characters at the beginning of each line. In the same way, you can add numbers for each line in a list. Paragraph numbering is particularly useful when you when you need to use a hierarchical structure - such as for a legal or technical document. Word's Outline Numbering feature allows you to add up to nine different levels of information. In this lesson we look at applying bullets and numbering to a list, and how to add outline numbering to a document.

    Lesson 18: Headers and footers top list 
    Learn how to... Tutor's summary
  • Create a header
  • Edit a header or footer
  • Control header or footer options
  • Insert text from another document
  • Move between headers and footers
  • Insert page numbering
  • Edit a footer
  • Delete page numbers
  • Use the toolbar to insert page numbers
    		•  When you are creating reports or other long documents which are going to be printed, you will want to number the pages. You may also need to repeat text at the top or bottom of each page. To do that you use headers and footers to print the details in the top or bottom margins. In this lesson we look at setting custom headers and footers for a document.

    Lesson 19: Find and replace text top list 
    Learn how to... Tutor's summary
  • Find text in a document
  • Use the Find options
  • Replace text
  • Replace special characters
  • Replace styles
    		•  Word has a Find feature which you can use to look for text in a document. You can look for plain text, or set search options to look for text which falls into a certain category. The Replace feature allows you to look for text in a document and then replace it with other text. As with the Find feature you can set search options and control how much of the document is checked. You can replace all occurrences or work through the document deciding which ones to replace.

    Lesson 20: Go To and Browse top list 
    Learn how to... Tutor's summary
  • Use the Go To command
  • Use the vertical scroll bar navigator buttons
  • Select a browse object
    		•  Word's Go To command allows you to jump to specific points in a document - such as a particular page, or move a specific number of lines. Word also has a Browse feature which allows you to select an object then move to the next or previous ones using buttons on the vertical scroll bar. In this lesson we look at using these features to navigate through a document.

    Lesson 21: Tables top list 
    Learn how to... Tutor's summary
  • Convert text to a table format.
  • Add border and shading effects
  • Hide and display table gridlines
  • Add text and figures to a table
  • Select and delete rows and columns
  • Insert rows and columns
  • Increase the height of a row
  • Rotate text
  • Control the table alignment
  • Create a table
  • Delete a table
    		•  Word has some very useful features for producing tables. This gives you much more control over the text than using a tabular layout set up with the Tab keys. You can convert a tabular layout to a table and set up special formats, change the table structure and even rotate text. In this lesson we look at creating, editing and formatting a custom table layout.

    Lesson 22: Pictures and Clip Art top list 
    Learn how to... Tutor's summary
  • Insert or embed a picture
  • Select a picture in a document
  • Move a picture
  • Change the picture layout
  • Resize a picture
  • Use the image controls
    		•  With Word, it is easy to add pictures and Clip Art images to a document. You have full control over the size of the picture, where it appears on the page and how it looks. In this lesson we look at inserting pictures and try out some of the picture format options to give different effects.

    Lesson 23: The Clipboard and Paste Special top list 
    Learn how to... Tutor's summary
  • Switch between document windows
  • Paste an item
  • Paste multiple items
  • Select an item from the clipboard
  • Clear the clipboard
  • Hide and show the clipboard
  • Use Paste Special to link an object
  • Edit a linked document
    		•  A new feature to Word is the Office Clipboard which can hold up to 12 items at a time - unlike the ordinary Windows clipboard which can hold only one. This makes it much easier to assemble a new document by copying material from other documents then pasting them from the Office Clipboard in as you want them. There are two ways you can paste objects into a document. The ordinary Paste option gives you another copy which is independant of the original one. Paste Special creates a shortcut to the original material so that changes in the original version appear in the linked one. In this lesson we try out using the Clipboard to copy material between documents and try out the different Paste options.

    Lesson 24: E-mail and web pages top list 
    Learn how to... Tutor's summary
  • E-mail a Word document
  • Open web pages with Word
  • Switch to Web Layout view
  • Navigate web documents
    		•  E-mail and the Internet are increasiongly important, and some of the new features of Word are designed to help. For example, you can e-mail an open document direct from Word. Where a document is only going to be viewed on screen you can set it up as a web page document. This is a standard format for viewing information on-line - and for publishing information on the World Wide Web. In this lesson we look at e-mailing documents and opening and navigating web documents.

    Lesson 25: Web Page Wizard top list 
    Learn how to... Tutor's summary
  • Choose where navigation links will appear
  • Control the number of web pages
  • Select a theme
  • Create web documents
  • Explore hyperlinks
  • Display the Web toolbar
    		•  Web sites can be made up of more than one page, with special formats and links (hyperlinks) to the various pieces of information. Starting from scratch can take a long time to set up a web site. But the Web Page Wizard takes away the hard work, by setting up the pages, formatting and links for you - all you have to do is add the content. In this lesson we use the Web Page Wizard to create the structure for a web site.

    Lesson 26: Custom web pages top list 
    Learn how to... Tutor's summary
  • Save a document as a web page
  • Create a new web document
  • Create a Start page
  • Create a hyperlink to another page
  • Create a hyperlink to items on a page
  • Test a hyperlink
  • Change the name of a hyperlink
    		•  The quick way to create the structure for a web site is with the Web Page Wizard. However, at some point you will want to progress and create your own web pages from scratch. In this lesson we look at some of the basics which you can use as a starting point for your own web page documents.

    Lesson 27: Drawing top list 
    Learn how to... Tutor's summary
  • Display the Drawing toolbar
  • Draw shapes
  • Reposition a drawing object
  • Resize a drawing object
  • Change the Line and Fill options
  • Overlap drawing objects
  • Change the drawing order
  • Group drawings
  • Rotate a drawing object
  • Control the format for a drawing object
  • Draw a text box
    		•  Many documents can be greatly enhanced with simple drawings and diagrams. Word has some very useful features for creating drawing objects which you can customise and add special effects to produce useful results. This lesson look at the basics of creating and editing drawing objects.

    Lesson 28: WordArt top list 
    Learn how to... Tutor's summary
  • Create a WordArt object
  • Change the type face
  • Control the WordArt format
  • Control the WordArt shape
  • Select a text wrapping option
  • Control the letter height
  • Change the alignment and character spacing
  • Add shadows and 3-D effects
    		•  The Drawing toolbar allows you to create simple graphics. For more interesting text effects you can use the WordArt program. This lesson looks using the WordArt program, which is supplied with Word, and tries out some of the special effects which you might use for creating a company logo.

    Pre-defined curricula

    Like all courses at the Reeltime College this course comes supplied with a number of predefined curricula designed to help you go straight to the subjects you're most interested in. Curricula supplied with this course include:

    1. Standard curriculum (all lessons)
    2. Working with text
    3. Working with documents
    4. Managing files
    5. Working with paragraphs
    6. Using tables
    7. Working with pictures and charts
    8. Personal curriculum (designed by you)

    What will I need to enrol?

    This is what you need to get the most from the course:

    1. A Pentium-class PC with Windows 95, 98, ME, 2000 or XP.
    2. Sound card and loudspeakers or headphones
    3. A CD-ROM drive (or DVD drive) either on the PC or accessible over a local network.
    4. Approximately 10 Mb spare disk capacity. If you have another 30 Mb spare, you can choose to copy introduction movies onto the hard disk.
    5. If you download the course handbook, you'll need approximately 2 Mb spare for the download.
    6. The course assumes you have a copy of the target software (Word 2000) correctly installed on your computer. If not, you'll be able to watch the movie segments, but not complete the hands-on segments.

    You can enrol on the course by using the Reeltime software, which also allows you to preview the course content off-line. For more information, go to the How to join Reeltime College  page.

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