Word 97 Productivity

Is this course for you?

This course is intended for anyone who wants to use some of the productivity features of Word 97. The course introduces some of the Wizards for automating letters and faxes, but most of the course is concerned with producing professional documents such as reports, which require tables of contents, indeces and so on - and where it is important to keep track of different versions of a document and track the editing changes as a document is developed.

The course assumes basic familiarity with Word 97 can follow on directly from the Word 97 Essentials course.

The course includes the following elements:

Lesson 1: Opening documents

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Learn how to...	Tutor's summary
Control the . Recently used file list. Change the measurement units for a document Open a document from Word Open a document from the Start menu Open a document from its icon Open multiple documents Switch between open documents Close multiple documents	Any work you do with Word starts with opening the application and a document so we start by looking at different ways of doing that. If you. ve been using Word already, you can treat this lesson as a review, because during the rest of the course I. ll leave you to decide which method you want to use.

Lesson 2: Letter Wizard

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Learn how to...	Tutor's summary
Start Letter Wizard Enter recipient information Enter Sender information Prepare envelopes and labels	Word's 'Wizards' are there to help you through a sequence of actions. The Letter Wizard is a simple one designed to help you produce letters and envelopes and is a good introduction to the subject of Wizards, how they work and how to make best use of them.

Lesson 3: Fax Wizard

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Learn how to...	Tutor's summary
Select a Wizard icon Use the Letter Wizard Close all documents Use the Fax Wizard to create fax cover notes Create a custom HTML template	The Fax Wizard is designed to help you produce faxes. You can either print and send them through an ordinary fax machine, or send them direct from the computer if you have a suitable modem.

Lesson 4: Multiple documents

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Learn how to...	Tutor's summary
Open more than one window Switch between active windows Minimise document windows Change the shape of a document window Move text from one window to another Close all documents	Word allows you to have up to 8 documents open at a time - depending on the capabilities of your system. You can display just the current one or have separate windows open for each document. This makes it easy to copy or cut text from one to another to build up a new one.

Lesson 5: Language options

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Learn how to...	Tutor's summary
Check the document spelling options Check the language set for the document Use the Thesaurus	Word 97 has a range of tools for fine tuning text. In this lesson we look at using alternative Language options for part of a document and how to use the Thesaurus to select alternative words.

Lesson 6: Hyphenation

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Learn how to...	Tutor's summary
Use automatic hyphenation Change the alignment to suit the hyphenation Use manual hyphenation Stop hyphenated text being split across lines	For most day-to-day documents, Word will automatically take care of hyphenation, or wrap complete words down to the next line according to how much space is available. Most of the time you can ignore it, but for best results, especially in columns with narrow text, you'll want to take more control over the hyphenation.

Lesson 7: Automated features

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Learn how to...	Tutor's summary
Insert the date as a code Hide and display field codes Insert the date as text Change the case for selected text Add bullets and number paragraphs Customise bullets and numbering	Word has a range of features for automating word processing tasks - which in turn increases your productivity. In this lesson we look at how to insert the date automatically, how to switch from lowercase to capital letters automatically and how to add numbering and bullet points.

Lesson 8: Borders and shading

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Learn how to...	Tutor's summary
Add a paragraph border Change the settings for a paragraph border Add a page border Use Art page borders Add shading to a paragraph Add a background to enhance the document in Online view.	Using heading styles are one way of making text stand out on the page. Another way is to add borders to paragraphs and pages and even background shading. Some of these features are specifically for documents which are to be read on screen - not on paper. In this lesson we look at the borders and shading options and how to add a background to documents when they are displayed in Online view.

Lesson 9: Multiple versions

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Learn how to...	Tutor's summary
Change the format for a section of a document Align text vertically Save a version Open a version Save a version as a separate document Close a version Delete a version Automatically save versions on close	Sometimes when you are working on a document it is useful to save different versions from first draft to the finished document. Of course, you could save each version with a new name, but Word 97 has a special feature for handling multiple versions of a document, which helps you to manage the versions and keep track of them.

Lesson 10: Heading numbering

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Learn how to...	Tutor's summary
Number headings using Outline Numbering Customise Outline Numbering Control the position of the heading on the line Promote and demote headings Reset Outline Numbered styles Use Legal numbering formats Remove Outline Numbering from a document	Numbering headings manually can be tedious, particularly in a long document. If you subsequently move sections of text around you could end up with the numbering in the wrong sequence. But with Word. s heading numbering feature you can apply numbering automatically and be sure the numbering stays correct.

Lesson 11: Text flow

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Learn how to...	Tutor's summary
Balance newspaper columns Use Widow and Orphan controls Stop paragraphs being split over two pages Insert a page break before a paragraph Keep headings and their associated text together. Keep words together using non-breaking spaces	You can leave it up to Word to automatically format the text, insert automatic column or page breaks and control how text flows from one line to another for a document. Sometimes you will want to override Word. s assumptions to control where text appears on a page. In this lesson we look at controlling where text appears on the page.

Lesson 12: AutoCorrect and AutoText

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Learn how to...

Tutor's summary

AutoCorrect and AutoFormat text as you type Control AutoCorrect Exceptions Insert AutoText items Create and insert custom AutoText entries Use the AutoText toolbar Delete an AutoText entry

If, like me, you. re not a perfect typist you. ll find Words AutoCorrect feature extremely helpful to correct errors as you type, leaving you to concentrate on your ideas instead of your typing. The AutoText feature enables you to insert standard text or phrases you use frequently in your documents - so you only have to type them once. You can also let Word help you by autoformatting text as you type.

Lesson 13: Outline view

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Learn how to...	Tutor's summary
Switch on Outline view Display different levels of headings Use Outline to move text Promote and demote paragraphs Show and hide the text formatting Expand and collapse parts of the outline Print an outline	Word has a number of different ways you can view a document - depending on the type of work you need to do. Outline view allows to display just the key headings in a document. It is also useful for organising and reorganising a document by a whole range of editing features.

Lesson 14: Document Map

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Learn how to...	Tutor's summary
Display the Document Map Use Document Map to move round a document Expand and collapse the Document Map Use the Document Map with Online view	When you. re working on a long or complex document, it. s not always easy to keep track of the overall structure and which bit fits where. Word has a number of different ways you can view a document - depending on the type of work you need to do. The Document Map gives you a quick overview of the document, alongside the normal text and can help you navigate around the document.

Lesson 15: Table of Contents

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Learn how to...	Tutor's summary
Create a new section Generate a table of contents Edit a table of contents Exclude headings from the table of contents Recompile a table of contents Use section breaks to control layout Show, hide and delete section breaks	When you've completed a document like a business report for example, one of the last jobs you'll need to do is develop a table of contents. Normally that's a very tedious procedure. But once you've assigned headings, Word can recognise those headings and create the table automatically.

Lesson 16: Indexing

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Learn how to...	Tutor's summary
Add index entry codes to a document. Insert a new index at the insertion point position Select the format for your index. Add . See. reference index entry codes Regenerate an index.	Creating an index by hand is a tedious job, particularly if more text is added and it too has to be revised. As with tables of contents you can get Word to generate an index for you. However, you need to do a little work first, by defining what you want to appear in the index.

Lesson 17: Master documents

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Learn how to...	Tutor's summary
Create a Master document Insert a subdocument Collapse subdocuments to hyperlinks Edit a subdocument from its hyperlink Edit an expanded subdocument Print a master document Remove a hyperlink Create a subdocument Remove a subdocument	When you are building up a document that will consist of material from different sources, Word. s Master Document feature will help manage the process. You can include documents created by other people, each contributing part of the finished document. Think of the master document as a . container. for storing separate files which are referred to as 'subdocuments'.

Lesson 18: Bookmarks

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Learn how to...

Tutor's summary

Jump to a pre-set bookmark in a document Display and hide bookmarks Set a bookmark Sort bookmarks by name or location How to edit text marked with a bookmark. Delete a bookmark

Word has a range of features which enable you to jump to different parts of the document, by moving the insertion point by predefined amounts or using Go To or Find to go to a specific page or text. However you can also add your own Bookmarks. For example, if you are in the middle of editing a document and need to close the file before you've finished you can set a bookmark to mark exactly where you were.

Lesson 19: Comments

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Learn how to...

Tutor's summary

Check the User Information for your system How to insert comments in a document Show and hide comment marks View the comments using ScreenTips Open the Comment pane Delete a comment Use comments with multiple reviewers Use the Highlighter

When you reviewing someone else. s document it. s useful to be able to add notes or comments without changing the body text. Each comment has a Comment Mark which consists of the reviewers initials and a number so you can identify which reviewer has added which comment. Shading appears next to the text where a comment has been added so you can tell at a glance where they are. You can display the comments one at a time, or all at once in a separate comment pane. And if you just want to draw attention to text without adding a comment, Word has a built-in highlighter pen.

Lesson 20: Footnotes and Endnotes

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Learn how to...	Tutor's summary
Insert a footnote Control footnote and endnote options Add footnote text View the footnote text Delete note reference marks Convert footnotes to endnotes Control the number format Edit footnotes and endnotes Put footnotes on a separate page	Sometimes you will want to add text to in the form of a footnote or endnote to comment on or clarify items in the main body of the document. The difference between footnotes and endnotes is that a footnote appears on the same page as the text it refers to, endnotes are grouped at the end of the document.

Lesson 21: Track changes

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Learn how to...	Tutor's summary
Set the Track Changes options Accept and reject changes Compare documents Use the Reviewing toolbar to track changes Merge documents	Often when you are editing a document, it is useful to have the changes clearly marked, so that you can review them or discuss them with other people. Word can do this for you automatically and if you have documents which are being passed from one person to another and each will be making changes, you can track the revisions made by each person.

Lesson 22: Autosummarize and WordCount

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Learn how to...

Tutor's summary

Summarise a document Select the type and size of the summary Use the AutoSummarize toolbar to change the summary size Use Word Count to display details of the document Add details to the document properties Display document statistics

Where you have a long document it. s sometimes useful to produce a summary to highlight the key points. Word. s Outlining feature can summarise document headings and first lines of text but that may not be enough. The AutoSummarize feature can pick out key topics and paragraphs - which you can control by specifying the size of the finished summary as a percent of the original. And where you have to produce a document of a specific number of words the WordCount feature can readily give you statistics for a document.

Lesson 23: Organising and finding files

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Learn how to...	Tutor's summary
Use the Save As options Create new folders Find document using the text or property criteria Display the document properties Delete documents Prompt for document properties on saving Control the default File Location options	Keeping your documents well-organised on your computer's internal disk is an essential part of working efficiently. Although you can do most of this from Windows itself, Word has some useful features of its own for identifying and finding files and for keeping additional information about each document - such as a summary, a word count and other statistics.

Pre-defined curricula

Like all courses at the Reeltime College this course comes supplied with a number of predefined curricula designed to help you go straight to the subjects you're most interested in. Curricula supplied with this course include:

1. Standard curriculum (all lessons)
2. Managing documents
3. Wizards
4. Special text features
5. Organising document content
6. Special document features
7. Personal curriculum (designed by you)

What will I need to enrol?

This is what you need to get the most from the course:

1. A Pentium-class PC with Windows 95, 98, ME, 2000 or XP.
2. Sound card and loudspeakers or headphones
3. A CD-ROM drive (or DVD drive) either on the PC or accessible over a local network.
4. Approximately 10 Mb spare disk capacity. If you have another 30 Mb spare, you can choose to copy introduction movies onto the hard disk.
5. If you download the course handbook, you'll need approximately 2 Mb spare for the download.
6. The course assumes you have a copy of the target software (Word 97) correctly installed on your computer. If not, you'll be able to watch the movie segments, but not complete the hands-on segments.

You can enrol on the course by using the Reeltime software, which also allows you to preview the course content off-line. For more information, go to the How to join Reeltime College  page.